Data Privacy - an important matter!

Thank you for visiting our Website and your interest in our company. The protection of your personal data is of the utmost importance to us. We process your personal data in accordance with applicable legal regulations on the protection of personal data, and especially in accordance with the EU General Data Protection Regulation (EU GDPR) as well as applicable country-specific implementation laws. This Data Privacy Statement provides you with detailed information on how your personal data is processed by INTER CONTROL Hermann Köhler Elektrik GmbH & Co. KG and on the rights you are entitled to.

The term “personal data” designates information which enables the identification of a natural person. This includes in particular your name, your postal address, your e-mail address and your phone number, as well as your IP address.

“Anonymous Data” refers to personal data which does not permit the identification of individual users.

Data Controller and Data Privacy Officer 
Address / Contact Information  
INTER CONTROL Hermann Köhler Elektrik GmbH & Co. KG
Schafhofstraße 30 
90411 Nürnberg 
Phone: +49 (0) 911 9522 5
Fax: +49 (0) 911 9522 875 
Data Protection Contact 
E-Mail: datenschutz.ic@intercontrol.de

Your Rights as a Data Subject

First of all, we would like to inform you of your rights as a data subject. These rights are set out in Art. 15 – 22 EU GDPR and include:

• the Data Subject’s Right of Access (Art. 15 EU GDPR),
• the Right to Erasure (Art. 17 EU GDPR),
• the Right to Rectification (Art. 16 EU GDPR),
• the Right to Data Portability (Art. 20 EU GDPR),
• the Right to Restriction of Processing (Art. 18 EU GDPR),
• the Right to Object to Data Processing (Art. 21 EU GDPR).

If you wish to exercise these rights, please contact: datenschutz.ic@intercontrol.de. This also applies if you have any questions concerning the processing of your data by our company or if you wish to revoke your consent(s). Furthermore, you have the right to lodge a complaint with the competent data protection authority at any time.

Rights of Objection

Please be aware of the following with regard to rights of objection: 

If we process your personal data for the purpose of direct marketing, you have the right to object to this form of data processing at any time without giving reasons. This also applies to profiling in the context of direct marketing. 

If you object to processing for direct marketing, we will no longer process your personal data for these purposes. Any objection is free of charge and can be sent informally to: datenschutz.ic@intercontrol.de 

If we process your data for safeguarding our legitimate interests, you are entitled to object to this processing at any time for any reason due to your particular situation; this also applies to profiling on the basis of these provisions. 

In this case we will stop processing your data, unless we can provide evidence of compelling legitimate grounds that outweigh your interests, rights and freedoms, and unless the processing is for the assertion, exercise or defense of legal claims.

Purposes and Legal Basis of Data Processing

Your personal data is processed in accordance with the provisions of EU GDPR and all other applicable laws and regulations relating to the processing of personal data and data privacy. In particular, Art. 6 EU GDPR provides the legal basis for the processing of personal data.

We use your personal data for the purposes of initiation of business relations, fulfillment of contractual and statutory obligations, execution of the contractual relationship, as well as for offering products and services and strengthening the customer relationship.

Your consent to the processing of your data can also constitute a permit regulation in accordance with EU GDPR. Before granting your consent, we will inform you of the purpose of the processing and your right to object.

Disclosure to Third Parties

We will only disclose your data to third parties in compliance with legal regulations or with your express prior consent (see also the Cookie Notices further below). Otherwise, we will not transfer your data to third parties unless mandatory legal provisions prevail (disclosure to third parties such as supervisory bodies or law enforcement agencies).

Data Recipients / Recipient Categories

Within our company we ensure that your data can only be received by persons who require access in order to fulfill contractual and legal obligations.

In certain cases third-party service providers support our specialist departments in fulfilling their obligations. The relevant Data Protection Agreement (DPA) has been signed by all service providers who process personal data (e.g. customer or prospect data) on our behalf. The service provider to be named is the Marketing agency Triebwerk GmbH, Kieslingstraße 76, 90491 Nuremberg, Germany.

Transfer of Personal Data to Third Countries / Intention to Transfer Personal Data to Third Countries

We only transfer personal data to third countries (i.e. countries outside the European Union or the European Economic Area) to the extent necessary for the fulfillment of the obligatory relationship between you and us, if this transfer is prescribed by law, or if we have obtained your prior consent to do so.

We do not transfer your personal data to any service provider outside the European Economic Area (except for the use of the Consent Banner / Cookie Bot, see also the Cookie Notices further below).

Data Retention Period

We only store your data for as long as is necessary for the corresponding purpose of the processing. Please note that we will (must) continue to store data in order to comply with numerous retention periods. This especially applies to data retention periods governed under trade or fiscal law (e.g. Commercial Code, General Tax Code, etc.). If no further retention requirements exist, the data is erased on a routine basis once the purpose of retention has been fulfilled.

In addition, we are entitled to retain data if you have granted us permission to do so, or in order to use your personal data as evidence within the scope of statutory periods of limitation in the case of legal disputes; these statutory periods can be up to thirty years, whereby the regular period of limitation is three years.

For more detailed information on the retention period of cookies refer to the table below and the Consent Banner.

Secure Transmission of Your Data

We apply effective technical and organizational security measures in order to protect the personal data we store against accidental or intentional manipulation, loss, destruction or unauthorized access. The security levels are continuously checked in cooperation with data security experts and are adapted to the latest security standards.

The transfer of data from and to our Website is encrypted. We offer HTTPS as a transmission protocol for our Website, including the use of state-of-the-art encryption protocols.

Obligation to Provide Data

Various personal data is required for the justification, execution and termination of the obligatory relationship and the relevant contractual and statutory obligations. This also applies to the use of our Website and the various functions it provides.

For more details refer to the point above. In certain cases data must also be collected or disclosed on the basis of legal requirements. Please note that this data must be made available in order to enable us to process your inquiry or to execute the obligatory relationship arising from it.

Automated Case-by-Case Decisions

We do not make decisions based solely on automated processing.

Visits to Our Website, Art. 6 Paragraph 1 lit. f EU GDPR

We process the following data for every visit to our Website:

• Name of the Internet service provider
• Information about the Website from which you visit us
• Web browser and operating system used
• Complete IP address and service provider of the requesting computer
• Files requested, data volume transmitted, downloads/file export
• Information about linked webpages which you access from our Website, including the time and date of access
• Data volume transmitted

This data is not merged with data from other sources. The data processing takes place in accordance with Art. 6 Paragraph 1 lit. f of the EU GDPR on the basis of our legitimate interest in improving the stability and functionality of our Website. We store this data for a short period of time for reasons of technical security, and especially to ward off attempted attacks on our web server. However, this data does not allow the identification of individual persons. The data will be rendered anonymous by shortening the IP address on the domain level after seven days at the latest in order to ensure that it is no longer possible to trace the individual user. In addition, the data is processed in anonymous form for statistical purposes, but the data is neither compared with other existing data sets nor disclosed to third parties.

Contact Form / Contacting by E-Mail (Art. 6 Paragraph 1 lit. a, b EU GDPR)

You can find Contact Forms on our Website. Please feel free to use these forms in order to let us know that you would like us to get back to you by phone or e-mail. If you write to us via the Contact Form, we process the data you provide through the Contact Form in order to be able to contact you and respond to your questions and wishes. 

To do this, we abide by the principles of data minimization and data avoidance. This means that you only have to provide data which we absolutely require in order to get in contact with you. Furthermore, we process your IP address for reasons of technical necessity and legal protection. The data you enter in all other fields is provided on a voluntary and optional basis (e.g. in order to enable us to provide a more specific answer to your questions). 

We implement effective security measures in order to protect the security and confidentiality of your data in the best possible manner. Therefore, your request is transmitted to us in encrypted form. 

If you contact us by e-mail we process the personal data you transmit by e-mail solely for the purpose of processing your request. If you do not use the forms for getting in contact with us, no further data collection takes place. 

We store your data until your request has been executed. If it turns out that a longer data retention period is required in order to contact you, the retention period will be extended accordingly.

We collect and process the following data within the scope of a callback request:

• Name (mandatory field)
• Phone (mandatory field)
• Message
• Company 
• E-mail address 

We collect and process the following data within the scope of a general contact request:

• Last name (mandatory field)
• E-mail (mandatory field)
• Text
• Salutation
• Title
• First name
• Company
• Street
• Zip code
• City
• Country
• Phone
• Fax
• Website

OpenStreetMap (Art. 6 Paragraph 1 lit. a EU GDPR)

On our websites, we use OpenStreetMap (https://www.openstreetmap.de), an open source service of the OpenStreetMap Foundation (OSMF, St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom) to display maps and create directions. The legal basis for the processing is your consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR. By giving your consent, you agree to the collection, processing and use of the automatically collected data and the data entered by you by OpenStreetMap, one of its representatives or third-party providers.

OpenStreetMap may transfer the information obtained to third parties if this is required by law or if third parties process this data on behalf of OpenStreetMap. It is technically possible that OpenStreetMap could identify at least individual users on the basis of the data received. We have no influence on whether personal data and personality profiles of users of the OpenStreetMap website are processed for other purposes.

You have the option to change or revoke your consent to data processing at any time with effect for the future under Cookies.

You also have the option of deactivating the OpenStreetMap service in a simple manner by switching off JavaScript in your browser. However, we would like to point out that you will not be able to use the map display in this case.
For OpenStreetMap, you can find the data protection declaration under Data protection at OpenStreetMap. wiki.openstreetmap.org/wiki/Privacy_Policy